1. DOCUMENT FORMATS
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Accepted formats: .doc, .xls, .ppt, .pdf, .rtf, .sxw, .abw, .jpg, .bmp, .tiff, .zip and .7z.
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It is the responsibility of bidders to ensure that their bids are free of viruses. The mere presence of a virus shall not mean the exclusion of the bid, as long as its content can be accessed. It shall be the Desk Secretary's responsibility to decide on this. It is recommended that the following formats are used: .pdf, .rtf, .sxw, .jpg and .tiff.
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The application only allows the entry of one file for each section that has been defined for each envelope.
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If the same document is received in both electronic and paper format, only the electronic document shall be taken into account.
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There is no support for electronic files submitted on physical media (CD).
If the procurement dossier has lots, the bidder need only provide documentation for the sections which relate to the lots he/she wishes to bid for, evoking a message to indicate that not all documentation has been submitted.
Only documents submitted in the specified formats shall be read and processed.
The application does not place a limit on file sizes, but bear in mind that the encryption algorithm multiplies the size of the files for transmission, and that transmission duration is proportional to size, and that therefore the maximum permitted connection time may be exceeded.
2. NEED TO INTRODUCE JUST ONE FILE IN EACH ENVELOPE SECTION
As a function of the technical and administrative demands of a particular competition, the Procurement Desk Secretary will define a series of sections for each envelope.
Upon selection of a particular procurement dossier, the Electronic Tendering Application will present the sections defined in each envelope with the aim of making known the structural composition of the bid that the Desk Secretary expects to receive.
For each of these sections the electronic Tendering Application will present a tray (selection menu) where the bidder must enter just one digital file.
Users must be aware that:
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The Electronic Public Procurement System only accepts one file for each section that the Desk Secretary has defined for each envelope.
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Therefore, if the bidding company has created different digital documents in order to reply to a particular section, they should be combined into a single global file.
3. ELECTRONIC BID CORRECTION
Bids submitted electronically can be corrected according to the terms of the Law for Public Administration Contracts (rewritten text approved by Royal Legislative Decree 2/2000, of 16th June).
Procedure for correcting electronically submitted bids:
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Certified request from the bidder to the Procurement Desk Secretary.
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Where favourable to the correction of the electronic bid, the Procurement Desk Secretary shall initiate the process through the Society for IT Services of the Basque Government (EJIE).
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EJIE will delete the electronic bid from the "in" tray at the Public Electronic Procurement Desk.
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Finally, the submission of a new electronic bid by the Bidder will be made possible.
4. PRINT QUALITY OF BIDS SUBMITTED ELECTRONICALLY
The Bid Printing Quality Commitment intends to guarantee that documentation submitted to technicians for evaluation has the same level of quality, independent of whether submitted on paper or electronically. With this in mind, mechanisms and resources have been provided to:
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Provide excellent levels of colour printing for bids submitted electronically.
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Guarantee printing of the entire document in the paper formats foreseen by the Company bidding electronically, or on similar.
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Guarantee standardised quality binding for all tenders. To do so bids received on paper shall be rebound in the common format.
5. NOTICE OF AVAILABILITY
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